Step |
Purpose |
Frequency |
|---|---|---|
| Deposits | This step is used to account for all outstanding payments. For cash & check, you will need to physically take the payments to the bank If you have credit card draft capture, completing this step will settle the batch and send it on it's way to the bank automatically. | You can do this any number of times in a day. For example, if you have a large grant check arrive and want to put it in the bank right away, then deposit only that payment and save the rest for the end of day. |
| Sales Entries | Finds all items sold/exchanged/refunded and creates a Sales Posting for it. | You can do this any number of times a day. |
| A/R Balance | Post all deposits and sales entries to the GL in preparation for the end of day reports. Also, you can see all patrons that have a balance owing on any orders and can print a receivables list. |
Once you have completed all deposits and all sales postings for the day, we suggest you do this once. Note: you can actually do this multiple times if needed, but only if the balance on the upper left corner of the end of day wizard is zero. |
| Reports | Print off the Daily GL listing for accounting -and- and other audit reports and sales summaries that you may want |
Once, after all steps have been completed. The criteria in the end of day wizard defaults to the day you are working on. Note: If you reprint reports after doing multiple sales, deposits of GL posting, then the last report is an accumulation of the previous reports for the day. |
