Queued Reports
Queued Reports allow users to specify which reports they want to
be printed on specific schedules according to specific intervals.
Queued Reports are accessed through the reports window.
Adding Queued Reports
To add a report to the queue follow the steps listed below.
- Open the Reports Window
Click Here to learn how
to access this window.
- Select the report to be placed in the queue
Do this by single clicking the value.
- Click Add to Queue
The report criteria window will open with the data for the
selected report.
- Insert the search criteria
Refer to the section of this manual on selecting search
criteria.
- Insert the sort criteria
Refer to the section of this manual on selecting sort
criteria.
- Click Next
The Batch Times For Window will open.
- Enter the date that the batch queue will print
To enter a date click in the field and type in the
date.
- Enter the time that the batch queue will begin printing
To enter the time click in the field and type in the
time.
- Set the frequency of the batch queue
This is done by clicking on the drop down frequency list. There
are five choices. The frequency determines how often and when the
batch will run based on the date and time set for the Batch. The
following is a brief description of the different frequency
settings.
One Time
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Create the report only once.
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Weekdays
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Create the report Monday through Friday.
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Daily
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Create the report every day.
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Weekly
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Create the report once a week starting on the
specified date, then every 7 days after that.
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Monthly
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Create the report once a month starting on
the specified date, then every month after that.
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- Click OK
The report has now been added to the reporting queue and will
start printing at the specified date and time.
When you log out of Theatre Manager you will receive a reminder
of any reports which are queued to print later in the day and
asked if you still wish to log off.
Changing Queued Printing Intervals
The need may arise to change the printing intervals for queued
reports. If so look to the steps described below as to how to change
queued printing intervals.
- Open the Reports Window
Click Here to learn how
to access this window.
- Click the Show Queue Button
The Reporting Queue Window will open.
- Select the queued report that will be modified
Do this by single clicking the value.
- Click the Schedule Button
The Batch Times For Window opens.
- Edit the Date, Time and Frequency of the report
To enter the date, time and frequency of a queued report, look
to the adding queued reports section of this manual.
- Click OK
The changes to the report will be saved
Immediately Printing Queued Reports
At times queued reports will need to be printed before or after
their set times, but the rarity of this occurrence would not see the
queue altered. To immediately print a queued report follow the
instructions set below.
- Open the Reports Window
Click Here to learn how
to access this window.
- Click the Show Queue Button
The Reporting Queue Window will open.
- Select the report you wish to print
Do this by single clicking on the value.
- Click Print
The report will be printed to the default printer.
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Note: If the batch report has a frequency set
to 'One Time', the report will be removed from the
queued reports as soon as it has finished printing.
Otherwise, the date for the next time of printing will
be set according to the specified frequency.
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Removing Queued Reports
When a report is put in the queue to run only once then it will
remove itself from the queue as soon as the report has been
generated. Since the other four frequency settings run continuously,
none of the queued reports will be automatically shut down.
- Open the Reports Window
Click Here to learn how
to access this window.
- Click the Show Queue Button
The Reporting Queue Window will open.
- Select the report that is to be removed
Do tihs by single clicking on the value.
- Click Remove
A dialogue box appears asking the user to confirm the
removal.
- Click Yes
The report will be removed from the queue