Version 6.73.03

Theatre Manager will

• Reorganize the database

The user will need to

Changes to Canadian Charitable Tax Law

There are some important upcoming changes to the tax law and reporting as it relates to Canadian Registered Charities effective January 1st, 2006. The Canadian Revenue Agency web site describes those changes. In reading those, there appears to be nothing that affects Theatre Manager. There are also long proposed changes to the actual tax receipts issued by an organization. Samples are found at www.cra-arc.gc.ca/tax/charities/pubs/receipts-e.html that show the content of the new receipts. We had previously implemented these suggestions about a year ago. However, there is a new data field required for gifts in kind that is the address of the person appraising the value of the gift. This is entered on the payment window.

With this amount of new data required on the charitable receipt, we have found that only the 3 per 8.5x11" page can support the amount of data. This also means that the 4 receipts per legal page has not been changed and that receipt option will likely not be in version 7. If you are using that smaller receipt option, please let us know.

Payment Window

• The payment window has one new data field in it that appears if the 'gift in kind' payment method is selected. The example below shows what is required. In all cases, you must enter the description of the item that you are receiving as the gift. In Canada, the appraisers name and address is mandatory. (This can be filled in if desired in the US).
• It is not clear what Revenue Canada expects in these fields and you may need to talk to your representative or accountant. It is our understanding that, as of Jan 1st, 2006 that any gift over $1000 must be appraised formally. The nature of the gift can determine the nature of the appraisal. For example, if an item is regularly sold, then list or retail priced may be valid as the appraiser and the address could be the store. For gifts of stock and real estate, those will automatically have an appraiser and an address. For gifts under $1000, the tax laws seem to indicate that a staff person could be considered as the appraiser. Please review the changes for your own organization.
• 

Tax Receipts

• The printed Tax Receipts have been modified slightly to address the requirements per Canadian Tax law. We have endeavored to keep things in the same place - which made it a tight squeeze for some information. Also, there are requirements that the Canadian Government's web site be put on the tax receipt, along with other information that is pertinent to a business such as charity name, address, signature lines, the location issuing the receipt. We consider this to be background information that you need to pre print on your tax receipt.
  
  An example tax receipt, as printed by Theatre Manager, is below. You will need to add to it:
  • the registered charity name
  • the registered charity address
  • your business number
  • the words to the effect that this is 'Official Donation Receipt for Income Tax Purposes'
  • and words to the effect of 'For information on all registered charities in Canada under the income tax act, please contact: Canada Revenue Agency www.cra.gc.ca/charities'
  • (and optionally, pretty this up with a signature line, corporate logo, etc.)
    
    

Web Sales

• Fixed a rare issue where a patron could erroneously share the same shopping cart if they:
  • added themselves and got a shopping cart.
  • Then they used the back button to get to the patron add window, and changed their email, then added themselves
    again.
  • they would end up getting the cart that belonged to the email address that they first added them selves.
  • It means that the same person, at the same machine, could get the shopping cart of themselves under a different email address. The likelihood of this happening is small and the effect on the user is negligible (adding themselves twice at
    the same browser on the same computer within the timeout period).
• Fixed a potential issue where a patron could get the same shopping cart as another patron. This would only ever happen if an open shopping cart existed in the system that was attached to patron # 0. Likelihood of this happening was very very very rare but it was fixed.

Misc Changes

• Added a new report to the end of day process that prints all GL postings by event for that day in a more condensed form, and includes the sales posting and deposit posting numbers on it. This should help highlight any missing postings.
• Added ability to copy the theatre map to the clipboard so that it can be pasted into an application where it can be edited.
• Fixed a problem with the commission calculation of general admission events for the outlet version. If you booked a ticket as a 'group' ticket (i.e. admit 3 or 4 kind of thing) and the commission was a straight dollar value, the commission was being calculated incorrectly. It was not taking into account the number of tickets bought and now does.